Rules of Procedure
Rule 1.1 - Scope
These rules for all committees of the Global Peace Summit are self-sufficient, except for modifications provided by the Executive Body or Directors, and will be considered adopted in the advance of the session. No other rules of procedure are applicable.
Rule 1.2 - Language
English will be the official and working language of the conference. While local affairs of a specific country can be addressed in the local language for a better understanding of the concerned people during the peace summit conference.
Rule 1.3 - Dress
All delegates at Global Peace Summit MUST adhere to the following dress code: as a general rule, delegates must be dressed FORMALLY in western business attire or international standard business attire. Otherwise, you shall not be allowed entry.
Rule 1.4 - Quorum
The Director may declare a Committee open and permit debate & discussion to proceed when at least one-third of the members of the Committee are present during the committee session of the conference.
Rule 1.5 - Courtesy
Delegates shall show courtesy and respect to other delegates and the Secretariat. The committee Director will immediately call to order any delegate who fails to comply with this rule stated here.
Rule 1.6 - Secretariat Statements
The Secretary-General or a member of the Secretariat designated by him or her may, at any time, make either written or oral statements to the Committee of the global peace summit conference.
Rule 1.7 - General Powers of the Committee Directors
In addition to exercising the powers conferred upon him or her elsewhere by these rules, the Director shall declare the opening and closing of each meeting of the Committee, direct the discussions, ensure observance of these rules, accord the right to speak, put questions to the vote and announce decisions. The Director, subject to these rules, shall have complete control of the proceedings of the Committee and over the maintenance of order at its meetings. He or she shall rule on points of order. He or she may propose to the Committee the time to be allowed to speakers and on the number of times, the delegate may speak on an item, the adjournment or closure of the debate, and the suspension or adjournment of a meeting. Committee Directors may also advise delegates on the possible course of the debate. In the exercise of these functions, the Committee directors will be at all times subject to these rules and responsible to the Secretary-General.
Rules Governing Debate & Discussion:
Rule 2.1 - Debate
The Committee Director shall first explain the topic and its scope, after which delegates will be expected to discuss amongst themselves in an unmoderated manner whether they are ‘for’ or ‘against’ the contents of the topic at hand. Once the Committee Director has listed those in favor and against the subject – the debate shall begin. A speaker’s list shall then be prepared. Each speaker on the speakers’ list may speak for a maximum of 3 minutes unless stated otherwise by the chair. A speaker may Yield in the speakers’ list. Delegates may add their names to the list, as long as it is not already on the list, by indicating so. The list will be followed for all debate, except when suspended by procedural measures, amendments, or the introduction of a draft resolution. Speakers may address any draft resolution currently on the floor.
Rule 2.2 - Discussion
The Committee Director shall first explain the topic and its scope, after which delegates will be expected to discuss amongst themselves in an unmoderated manner about the contents of the topic at hand. They shall then list all the aspects of the topic that needs to be addressed. The discussion shall continue until all aspects of the topic are fully covered. A resolution of the discussion shall be drafter hereafter, along with the end of the summit. A speaker’s list shall then be prepared. Each speaker on the speakers’ list may speak for a maximum of 3 minutes unless stated otherwise by the chair. A speaker may Yield in the speakers’ list. Delegates may add their names to the list, as long as it is not already on the list, by indicating so. The list will be followed for all debate, except when suspended by procedural measures, amendments, or the introduction of a draft resolution. Speakers may address any draft resolution currently on the floor.
ALL DELEGATES WILL BE REPRESENTING THEIR OWN OPINION ONLY, AND NOT SIMULATE ASSOCIATION AND/OR TIES WITH ANY NATION-STATE OR OTHER INSTITUTION.
Rules Governing Points:
Rule 3.1 - Points of Parliamentary Inquiry
These are questions to the chair about procedural matters. They are very helpful when you have gotten lost in some procedural jungle or other, don’t know what’s going on, or have lost track of how much time is left in the caucus. Points of parliamentary Inquiry can neither interrupt a speaker nor be in regard to substantive matters. A delegate may send his query in writing to the director via the assistant committee director. The director will then either call the respective country to proceed to the chair or shall address the committee at large once the delegate ends his speech.
Rule 3.2 - Points of Personal Privilege
A delegate may raise points of personal privilege if they feel that their ability to participate in the proceedings is in any way impaired. This includes a situation where a speaker is inaudible and the delegate cannot hear him or her. The chair shall them attempt to remove the cause of impairment. This point may interrupt a speaker.
Rules Governing Resolutions:
Rule 4.1 - Draft Resolutions
A draft resolution may be introduced when it receives the approval of the Committee Director and is signed by at least two-thirds of the members of the party in case of a debate, and two-thirds of all delegates in case of discussions. Two draft resolutions will be passed in case of debates, and one in case of discussions.
Rule 4.2 - Introduction to D.R. at Closing Session
Once a draft resolution has been approved as stipulated above, a delegate(s) may raise a motion to introduce the draft resolution. The Director, time permitting, shall read the operative clauses of the draft resolution. The resolution shall then be introduced by three representatives of the committee (for discussions) and two representatives from each party (in case of debates).
The format of Draft Resolution:
The title should be centered, in capital letters, above the main body of the draft resolution. The title can be as simple as “DRAFT RESOLUTION.” On the left margin and two lines below the title should be the committee and topic name. The names of the Sponsors may or may not be included.
The draft resolution is written in the format of a long sentence, with the following rules:
• The draft resolution consists of clauses with the first word of each clause underlined.
• The next section, consisting of Preambulatory Clauses, describes the problem being addressed, recalls past actions taken, explains the purpose of the draft resolution, and offers support for the operative clauses that follow. Each clause in the preamble begins with an underlined word and ends with a comma.
• Operative Clauses are numbered and state the action to be taken by the body. These clauses are all with the present tense active verbs and are generally stronger words than those used in the Preamble. Their purpose is to explain and/or suggest the actions that need to be taken. Each operative clause is followed by a semi-colon except the last, which ends with a period. All classes can be divided into sub-clauses and sub-sub-clauses. Subclauses are lettered a), b), c), d), etc. Sub-clauses are numbered i), iv), etc. Sub- and sub-sub- clauses don't have to start with certain phrases.